2000 Minutes
February 2000 Minutes
By Staff
Mar 12, 2000

Badger Bimmers Board Meeting February 10, 2000

Attendance: Darcy Yench (vice president), John Morgan, Mike Stello (treasurer), Will Duffy, Jeff Harvey, Chris Fredette, Greg Smith, Brad Radcliffe, Clarence Behrend (newsletter editor), Mustafa Emir (president), CR Krieger (past president), Mary Medo (secretary), Dave Herr (board member), Jeff Pharris, Mike Clemens, Erik Ivarson

Call to Order: The meeting was called to order at 7:15pm by board president Mustafa. This meeting was on February 10th and was held at Mini's on Green Bay Avenue.

Prior Meeting Minutes: December meeting minutes were approved. There was no board meeting in January.

Treasurer's Report: Mike provided a report for the period of 12/9/1999 to 2/10/2000 plus a 1999 year end report. Mike noted that 1999 was the first year were expenses exceeded revenues. The summaries of there 2 reports are shown below.

Monthly report (2 months) Totals Funds – 2/10/2000 $21,207

Membership: Mustafa provided a membership count of 670+ as of 2/20/2000. That is a 9½% increase over last year and is in line with the increase at the national level. Clarence stated that the number of labels printed for the last newsletter was 689.

Old Business:

Incorporation status - CR provided a certificate of reinstatement from the state of Wisconsin for the club's incorporation status. The document is dated 7/2/1999.

Bylaw update – Mary asked the status of the update to the club bylaws. Darcy said that she and John were working on the update. The primary update will be to the officer and board member elections.

Thank you letters – Darcy read a thank you letter from the America Heart Association and Dave also submitted a thank you letter from the Odyssey Mentor Program. Both letters were given to Clarence for the newsletter.

Black Hawk Driving School – Mary gave an update on the status of the 2000 driving school at Black Hawk. Due to a scheduling conflict with the Lakes Region Quattro club we will not have the school as previously scheduled on the 19th and 20th of August. Mary has been trying to contact the person at Black Hawk that does the scheduling to determine how the conflict came about and to see if there are other dates that might be available. We also might try for a joint event with the Quattro club or maybe 2 one day events at the track. Possibly a one day school for novices and one lapping day.

Club Logo – Mustafa asked for an update on the club logo. Greg provided some samples of the new logo showing a CSL. The new logo was approved by the board. Darcy will check with vendors to determine if the logo can be used for apparel.

Bucks Basketball Game – Mustafa asked for an update on the February 19th Bucks basket ball game. Dave has the tickets (25). Clarence has a flyer ready to go out to all club members. (I received the flyer in the mail on the 12th).

Road America OctoberFast – Mustafa asked for an update from John on the cost increase imposed by Road America for club events. John provided details – Road America raised the costs by 28%. This amounts to an increase of about $1,700 per day. We will look for ways to offset these costs. One way would be to find sponsors for the tee shirts or other costs for the weekend. The entrance fees for the Friday and Saturday/Sunday sessions will also be raised. The club lost money on the Friday session in 1999. Fees will be raised so we break even for the Friday session. Everyone agreed that we will continue with the Friday session but that it must pay for itself. The board authorized John to sign the Road America contract and commit the club with a $2,000 deposit. The dates for OctoberFast are the 6th, 7th and 8th. This is 2 weeks earlier than in the past.

New Officers and Board Members – Darcy asked when the terms for the new officers and board members start. Mustafa said at the next board meeting on March 9th.

Funds from National – Clarence presented the summary of points earned for funds from the national club. During 1999 we earned 26 points. This means that the national club will pay us one dollar for each member in our club. Points are earned in a number of ways including monthly events and newsletters published during the year.

Old Business (continued):

Web Site – Eric mentioned that several compliments for the web site had been received. One person commented on the good coverage of our driving events on the web site.

Articles for Newsletter – Officers and board members were reminded that they all need to write 1 or 2 articles for the newsletter during the coming year.

Chapter Forms – CR mentioned that some of the chapter forms that must be sent to national were late. Darcy has the complete set of forms (printed from the national web site) and thought we were up to date. There are some forms due at the end of March.

New Business:

Car Show – Brad provided an update on the car show. The show is scheduled for May 21st. Bard has contacted International Autos about sponsorship of the event and they are interested. There has been a lot of interest from 2 Porsche 356 clubs and a announcement of the show will be in the 356 registry newsletter. The county has offered 2 days for the show. We won't take them up on the increase this year but we might be interested in the future. There is even a possibility that the city will put up some hay bales and allow some type of parade through the streets.

BMW Club Race – John said we had been contacted to take over running the BMW club race held during a Midwest Council race weekend at Road America. The Windy City chapter is no longer interested in managing the event. The board voted approval for us to manage the race. Mustafa will be the event chair. The race will be held on the weekend of August 12th and 13th. The board approved John's estimate of $6,500 for event. This money will be recovered from the entry fees collected for the race. Fees will be set so that 18 to 20 entries will cover our costs.

Road Rally – Darcy said that Pete Klinger would organize a road rally for us this year. This will be similar to the rally held last year. Pete used one half of a SCCA rally last year and will use the other half this year.

Sunset Playhouse Play – Clarence mentioned that Brad is in a play a the play at the Sunset Playhouse. The name of the play is "The Man Who Came to Dinner". We will try to organize a club event to see the play. The proposed date is March 11th.

Adjournment: Mustafa adjourned the meeting at 8:15. The next meeting will be held on March 9th at Mini's.

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